Last updated: 25 May 2026
Cognicoders Pvt Ltd (“Cognicoders”, “we”, “us”, or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.cognicoders.in or interact with us, including when you request a demo, contact us, or apply for a job or internship.
By using our Website and submitting your information, you agree to the practices described in this Privacy Policy. If you do not agree, please do not use the Website or submit your information to us.
1. Who We Are
Cognicoders Pvt Ltd is a software development company specializing in solutions for the security and identification, healthcare, and enterprise sectors. We have offices in Bengaluru, Karnataka and Tirunelveli, Tamil Nadu, India.
For any questions about this Privacy Policy or your personal data, you can reach us at info@cognicoders.in.
2. Information We Collect
We collect information that you provide directly to us, as well as certain information automatically when you use our Website.
a) Information you provide to us
When you contact us or request a demo, we may collect your name, company or organization name, email address, phone number, your area of interest, and the contents of your message.
When you apply for a job or internship, we may collect your name, email address, phone number, location, educational details, employment history, years of experience, links to your professional profiles or portfolio (such as LinkedIn or GitHub), your CV or résumé, cover letter, and any other information you choose to share in your application.
b) Information collected automatically
When you visit our Website, we may automatically collect limited technical information such as your IP address, browser type, device information, pages visited, and the date and time of your visit. This may be collected through cookies and similar technologies (see Section 8).
3. How We Use Your Information
We use the information we collect for the following purposes:
- To respond to your enquiries, provide demos, and communicate with you about our products and services.
- To evaluate and process your job or internship application, and to contact you regarding recruitment.
- To operate, maintain, and improve our Website and services.
- To send you information you have requested or that is relevant to your enquiry.
- To comply with legal obligations and protect our legal rights.
- To detect, prevent, and address technical issues, fraud, or security concerns.
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another related and compatible purpose.
4. Legal Basis and Consent
We process your personal data on the basis of your consent, which you provide when you submit a form on our Website, and where processing is necessary for our legitimate business interests, to take steps at your request prior to entering a contract (such as a recruitment process), or to comply with a legal obligation.
You may withdraw your consent at any time by contacting us at info@cognicoders.in. Withdrawing consent will not affect the lawfulness of any processing carried out before you withdrew it.
5. How We Share Your Information
We do not sell your personal data. We may share your information only in the following circumstances:
- Service providers: With trusted third parties who perform services on our behalf, such as website hosting, email delivery, and applicant management tools, who are bound to protect your data.
- Legal requirements: When required by law, court order, or governmental authority, or to protect the rights, property, or safety of Cognicoders, our users, or others.
- Business transfers: In connection with a merger, acquisition, or sale of assets, in which case your data may be transferred to the successor entity.
6. Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including to satisfy any legal, accounting, or reporting requirements.
For recruitment applications, we may retain your application materials for a reasonable period to consider you for current and future opportunities, unless you ask us to delete them sooner.
When your data is no longer required, we will securely delete or anonymize it.
7. Data Security
We implement reasonable technical and organizational security measures designed to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.
8. Cookies and Tracking Technologies
Our Website may use cookies and similar technologies to operate the site, remember your preferences, and understand how visitors use the Website. You can control or disable cookies through your browser settings, though some parts of the Website may not function properly as a result.
9. Your Rights
Subject to applicable law, including the Digital Personal Data Protection Act, 2023, you have the right to:
- Request access to the personal data we hold about you.
- Request correction of inaccurate or incomplete data.
- Request deletion of your personal data.
- Withdraw your consent to our processing of your data.
- Raise a grievance regarding our handling of your data.
To exercise any of these rights, please contact us at info@cognicoders.in. We will respond to your request within a reasonable timeframe and in accordance with applicable law.
10. Third-Party Links
Our Website may contain links to third-party websites or services that are not operated by us. We are not responsible for the privacy practices of those third parties, and we encourage you to review their privacy policies before providing any information.
11. Children’s Privacy
Our Website and services are not directed to children under the age of 18, and we do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us so we can take appropriate action.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we do, we will revise the “Last updated” date at the top of this page. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.
13. Contact Us and Grievance Officer
If you have any questions, concerns, or complaints about this Privacy Policy or our data practices, please contact:
Cognicoders Pvt Ltd
Email: info@cognicoders.in
Offices: Bengaluru, Karnataka and Tirunelveli, Tamil Nadu, India